REQUEST FOR PROPOSALS SUMMIT COUNTY80435 | 01/15/2021 | Ad id: 8-0000653105-01
REQUEST FOR PROPOSALS
SUMMIT COUNTY RESOURCE ALLOCATION PARK
Summit County is soliciting proposals for the provision of professional services to process single stream recycling collected at the County's Material Recovery
Facility located at the Summit County Resource Allocation Park (SCRAP), in Dillon, Colorado. The most responsible proposal or proposals will be decided by
criteria determined essential to Summit County. The criteria are not limited to the lowest price. This RFP will be non-exclusive. Summit County reserves the right to purchase supplies or services from other vendors.
The SCRAP has a smaller Materials Recovery Facility (MRF) to process source separated recycling but is unable to process all together or single stream
recycling. Curbside single stream recycling is collected throughout the County and transported by commercial haulers to the County's MRF. At the MRF,
contamination is removed, the material is baled and then transported to the larger processing facilities on the front-range.
To encourage waste diversion and reduce landfill disposal, we are proponents of maintaining this service to the community and to advance cleaner recycling through education and outreach programs.
It should be noted that we promote a "bottle to bottle" approach to glass in the single stream recycling in our community. Our "bottle to bottle" program encourages residents to bring their glass to our drop off recycling centers, SCRAP, or numerous glass collection stations placed throughout the County. This helps keep the glass out of the single stream and provide a cleaner and more valuable material to be processed. The glass is then transported to the front-range to be made into new bottles and jars.
SCOPE OF WORK:
1. Materials Accepted:
At a minimum the Contractor shall define what materials shall be accepted to be processed and recycled at their MRF's. Proposed pricing shall reflect both baled and loose processing fees, any potential rebates and any other fee structure that is relevant. Furthermore, the Contractor must provide in its proposal the details of any restrictions that it has on the acceptance of any materials.
2. Downstream Vendors:
In order to provide transparency of this communities recycling efforts, the Contractor shall provide information of downstream vendors/processes that will recycle or repurpose our material into new goods and items. Contractor shall answer questions regarding what different materials are being recycled or repurposed into and what items are considered refuse.
All single stream recycling management, processing and treatment must be handled in compliance with any CDPHE regulations applicable. The Contractor shall also comply with federal, relevant state and/or local statutes and regulations, and international laws as and if applicable.
Contractor and all vendors handling the recyclable material must be licensed, permitted, or otherwise approved by the appropriate regulatory authority.
The Contractor shall work with the SCRAP personnel to schedule acceptance of delivered recycling material. They should indicate a preference for scheduling by a call or online.
6. Notices of Warning Letters, Administrative Orders, and Enforcement Actions:
For the Contractor and each proposed sub-contractor, the Contractor shall include copies of all notices of warning letters, violations, administrative orders, or
other enforcement actions taken by any regulatory agency during the past three years.
7. Payments and Costs for Services to the County:
Contractors shall provide a detailed line item breakout of charges for processing recycling material from our facility.
The Contractor shall have a minimum of at least three (3) years of experience in managing recycling material. If the contractor is not the primary processing
facility, the primary processing facility shall have a minimum of three (3) years of experience in managing the waste materials and residuals.
A. Summit County may award one or more contracts with one or multiple firms for the completion of all aspects of the work solicited by this Request for
B. Respondent(s) who submit a proposal are responsible for becoming fully informed regarding all circumstances, information, laws, and any other matters that might, in any way, affect the respondent's role and responsibilities. Any failure to become fully knowledgeable shall be at the respondent's sole risk. Summit County assumes no responsibility for any interpretations made by respondents based on information provided in this RFP or through any other source.
C. Summit County reserves the right to reject all proposals received because of this RFP. The selected proposal will be the one considered the most advantageous regarding price, quality of service, contractor's qualifications and capabilities to provide the specified service and any other factors the County may
consider all as determined by Summit County in its sole discretion.
D. Summit County reserves the right to reject any or all proposals, to waive or not waive informalities or irregularities in responses or RFP procedures, and to
accept or further negotiate cost, terms or conditions of any proposal determined by the County in its sole discretion to be in the best interests of the County even though not the lowest bid.
E. Respondents should clearly identify any proprietary or confidential commercial data submitted with the proposal. Such identification may not preclude the
release of such information pursuant to a court order or under the Colorado Open Records Act. If a contract(s) is awarded the County shall have the right to
disclose the information submitted in the successful Respondent(s) proposal.
F. Summit County will not pay for any information requested herein, nor is it liable for any costs incurred by the participating firm.
G. Any question, interpretation or clarification regarding this RFP is required 7 calendar days prior to the due date for proposals. Responses will be issued by
addenda posted to our website.
H. Alternate proposals are welcome.
I. Proposals must be signed by an official authorized to bind the respondent to its provisions for at least a 90-day period.
J. If it becomes necessary to revise any part of the RFP, addenda will be provided. The submission deadline may be adjusted to allow for revisions.
K. Proposal should be straight-forward, and the service description clearly defined.
L. All proposals will become the property of Summit County.
QUALIFICATIONS AND REFERENCES:
1. Qualifications: Briefly explain your company's qualifications to provide the services requested, e.g., years in business, staffing, vehicles to be utilized and experience.
2. References: Please provide three (3) references from current customers receiving the same or similar service(s). Include name of entity, contact name and telephone number.
The firm(s) selected will be given the first right to negotiate an Agreement acceptable to Summit County. If an agreement that is satisfactory to Summit County cannot be reached, Summit County may enter negotiations with one or more of the remaining firms.
After negotiations, it is anticipated that Summit County will enter into a formal agreement incorporating the Scope of Work with the successful bidder with renewable terms.
EVALUATION OF PROPOSALS:
Bids will be evaluated upon factors, including but not limited to, the completeness of the response, qualifications, service availability, past performance for the County, duration in the community, and price. The contract will be awarded to the most responsive and responsible respondent as determined by Summit County in its sole discretion.
Deadline for all questions regarding this RFP will be Friday January 22nd, 2021 at 12:00pm MST.
Deadline for electronic proposal(s) must be received by Friday February 5th, 2021 at 12:00 pm MST. All
electronic questions and the RPF must be emailed with a request for read receipt attached. All
responses must include a signed copy of the original RFP.
Send emails to all three addresses listed here: Email Me
The successful respondent shall comply with the following which shall be included in the agreement to be awarded:
1. The Contractor shall procure and maintain at its expense during the term of this Agreement and any amendments thereto the following insurance from insurance companies authorized to do business in Colorado, covering all operations and services to be performed by Contractor under this Agreement.
a. Workers Compensation Insurance in accordance with the provisions of the Colorado Workers' Compensation Act.
b. Commercial general liability insurance in the minimum amount of two million dollars ($2,000,000) per injury, and the minimum aggregate amount of three million dollars ($3,000,000). County shall be named as an additional insured.
c. Contractor will carry Contractors Pollution Liability in the amount of ten million dollars ($10,000,000) for each occurrence and ten million dollars ($10,000,000) for the aggregate of all claims and will provide any other coverage required by State and Federal law. If allowed under applicable law, County will be named as
an additional insured.
d. Automobile Liability, Injury and Property Damage with a limit of two million dollars ($2,000,000) per occurrence, combined single limit including owned, hired, and non-owned autos. County shall be named as an additional insured.
2. All insurance required hereby shall be issued by an insurance company or companies authorized to do business in the State of Colorado. Certificates of Insurance acceptable to County shall be filed with County prior to commencement of the Work. Coverage afforded under the policies will not be canceled until at least thirty days prior written notice has been given to the County. Contractor and his subcontractors shall not permit any of his subcontractors to start Work until all required insurance have been obtained and certificates with the proper endorsements have been filed with County. Failure of the Contractor to comply with the foregoing insurance requirements shall in no way waive the County's rights hereunder.
Certificates of Insurance will be filed with the:
Summit County Resource Allocation Park
P.O. Box 3789
Dillon, CO 80435
By signing below, the undersigned, as authorized representative for bidder, hereby certifies that the only parties interested in this proposal are named herein; that this proposal is made without collusion with any other person, or corporation; and that no officer, employee or agent of Summit County, Colorado is directly or indirectly financially interested in this bid. The undersigned further acknowledges that Summit County may reject any and all proposals received as a result of this RFP, and that the selected proposal will be the one considered the most advantageous regarding price, quality of service, contractor's qualifications and capabilities to provide the specified service and any other factors the County may consider, all as determined by Summit County in its sole discretion.
Authorized Representative Signature Date
Print Name: ________________________ Title: ______________________________
Published in the Summit County Journal on January 15, 22, 29 and February 5, 2021. 0000653105